Common Apostille/Authentication Requests Errors
Published by John Nelson in Getting Your Apostille · Monday 17 Aug 2026 · 1 minutes
Tags: Errors, in, requesting, an, apostille
Tags: Errors, in, requesting, an, apostille
Generally speaking, the following is lists two of the most common errors in requesting an apostille:
1. MISUNDERSTANDING NOTARIZATION REQUIREMENTS: It's a common misconception that every document needs to be notarized. In fact, many official documents—like those issued by Vital Statistics, County, State, and Federal authorities—do not require notarization, even if they feature the proper signature, seal, and title. If you do choose to notarize these documents, be prepared for potential rejection.
2. SUBMITTING TO THE WRONG AUTHORITY: Remember, a notarized document can only undergo legalization by apostille or authentication in the same state where it was notarized and where the notary public is authorized. For federal documents, the US Department of State is your go-to for legalization, serving as the sole processing step for Hague countries, or the first step for Non-Hague countries, which requires a second step of embassy or consulate attestation.
2. SUBMITTING TO THE WRONG AUTHORITY: Remember, a notarized document can only undergo legalization by apostille or authentication in the same state where it was notarized and where the notary public is authorized. For federal documents, the US Department of State is your go-to for legalization, serving as the sole processing step for Hague countries, or the first step for Non-Hague countries, which requires a second step of embassy or consulate attestation.